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Preparation of ERP to be able to feed student attendance


 Before being able to feed student attendance in classes, the following data should enter into the Database

  1. Student (basic) data. ONLY ADMINISTRATOR or ADMISSION section will be able to do this
  2. Creation of student batch  (if required). Usually needed for new students admitted in the current AY. ONLY ADMINISTRATOR or ADMISSION section will be able to do this 
  3. Student programme and batch detail. (Usually this can change in some cases where branch changes can occur). ONLY ADMINISTRATOR or ADMISSION section will be able to do this
  4. Courses offered. This requires the following information ONLY HoD of the department can do this. Go to blog post on this
    1. All active BoS 
    2. The courses in each BoS
    3. The BoS applicable in this session (Academic year and semester- Eg. 2022-23 Odd) and the electives that are offered under each basket in this session
    4. From the above information the courses offered in the current semester will be autogenerated, and this data can be visible to examination controller, and other authorities to whom it is needed
  5. Student section creation for all courses offered in the current semester. ONLY HoD of the department can do this. The section of the student can change from course to course. For example, in a compuslory theory course, the grouping of students will be different from the grouping of students in a compulsory practical course. ALso, the grouping of students in an elective course will be completely different. Go to blog post on this
  6. Create attendance registers for each Student Section. This is done through Section dashboard by simply clicking on "Create Attendance Registers" button on the left top corner. ONLY HoD of the department can do this.
  7. Assign faculty to each attendance register. ONLY HoD of the department can do this. https://youtu.be/vRAEwTTk4bU 

  8. Faculty can create sessions (Here session means class of a course at a specific time slot and venue) everyday according to their time table, or the faculty can create sessions for all weeks of the semester in one-go .    https://youtu.be/kREfIPABUes         

  9. Then faculty can give attendance to students.