Preparation of ERP to be able to feed student attendance

 Before being able to feed student attendance in classes, the following data should enter into the Database

1. Student (basic) data. ONLY ADMINISTRATOR or ADMISSION section will be able to do this
2. Creation of student batch  (if required). Usually needed for new students admitted in the current AY. ONLY ADMINISTRATOR or ADMISSION section will be able to do this 
3. Student programme and batch detail. (Usually this can change in some cases where branch changes can occur). ONLY ADMINISTRATOR or ADMISSION section will be able to do this
4. Courses offered. This requires the following information ONLY HoD of the department can do this. Go to blog post on this
1. All active BoS 
2. The courses in each BoS
3. The BoS applicable in this session (Academic year and semester- Eg. 2022-23 Odd) and the electives that are offered under each basket in this session
4. From the above information the courses offered in the current semester will be autogenerated, and this data can be visible to examination controller, and other authorities to whom it is needed
5. Student section creation for all courses offered in the current semester. ONLY HoD of the department can do this. The section of the student can change from course to course. For example, in a compuslory theory course, the grouping of students will be different from the grouping of students in a compulsory practical course. ALso, the grouping of students in an elective course will be completely different. Go to blog post on this
6. Create attendance registers for each Student Section. This is done through Section dashboard by simply clicking on "Create Attendance Registers" button on the left top corner. ONLY HoD of the department can do this.
7. Assign faculty to each attendance register. ONLY HoD of the department can do this. https://youtu.be/vRAEwTTk4bU 
   
   
8. Faculty can create sessions (Here session means class of a course at a specific time slot and venue) everyday according to their time table, or the faculty can create sessions for all weeks of the semester in one-go .    https://youtu.be/kREfIPABUes         
   
   
9. Then faculty can give attendance to students.

Go to blog post on this

Collaborations

Achievments (of Department and students)

Co-curricular Aspects

Curriculum

  This post covers the following aspects of OPENEDUCAT/ FLECTRA  ERP database. 

• Programmes
• BoS Details
• BoS courses
• BoS session
• Courses offered

These aspects require the credentials of Head of the Department (HoD)

The above aspects follow the general flow of importing curriculum into ERP . So, these are steps, and should be followed in the same sequence.  

1. Programmes: Creation of a programme, details of the PEOs, POs, PSOs, etc of the programme
2. BoS details: Creation of a BoS, its coordinators, uploading documents of agenda, MoM, etc
3. BoS courses:  Scheme and syllabus of all courses of the BoS
4. BoS session: Specifying which BOS will be applicable to which semester of the (Current)AY 
5. Courses offered: Verifying the courses offered in the (current) Academic Year

Creation of a programme

This is required to be created if any programme of your department is not already there in the ERP. 

 

Editing the details of the programme

Creation of a BoS

Uploading Document of BoS:

Entering the details of the scheme:

Entering the syllabus and  other details of each course:

Specifying which BoS is applicable to which session & Semester:

The following video describes this process of assigning a BOS to a semester of AY

 

Verifying the courses offered:

Department Details

 This post covers the following aspects of OPENEDUCAT/ FLECTRA  ERP database. 

Department details:

The following details can be entered

•  Name of the department

• Vision statement

• Mission statements 

 Common Courses

Through this feature, the HoD can enter the details of courses which are offered irrespective of the program. Eg. Value Added Courses (VAC), General Electives (GNE), Special certification programs, skill Enhancement Courses (SEC), Ability Enhancement Courses (AEC) 

Biometric Attendance of Departmental faculty

Through this feature, the HoD can monitor the biometric attendance of faculty of the department. 

Student Promotion

Through this feature, the HoD can promote selected students of a batch and semester to next semester. This can also be done through the student module as shown in the post under Student Module

Assign Class Coordinators

Through this feature, the HoD can assign a class coordinator to selected students of a batch and semester. 

 

Assign Mentors

Through this feature, the HoD can assign faculty mentor to selected students of a batch and semester. 

Department Newsletters

Through this feature, the HoD can upload the departmental newsletters as and when they are published