Faculty Module

 

Faculty Profile and biometric attendance

Faculty members can access  their profile related information by clicking on their name card, as shown in the video below. 

http://15.206.150.114:7073/

The fields that are permanent in nature (like name, date of birth, etc) will be locked for editing in future. SO, please make all the required changes as early as possible. After the data is locked, changes will take long process.

Student Module

Contents of this post are

• Promoting Students to Higher semester
• Enrolling multiple students to multiple courses
• Grouping students of a batch into sections (course-wise)
• Assigning Class Roll Nos to students
• Grouping students of section into Sub-groups

PROMOTING STUDENTS TO HIGHER SEMESTER

The following video shows how to 

• group the student-list, Program wise and semesterwise. 
• promote the students to the next semester

ENROLLING STUDENTS TO COURSES

The following video shows how to enroll students to courses. 

The following are required before starting this procedure. (let us say we are enrolling students into courses of 5th semester)

• The students are having the correct value of "Current Semester" as 5 . If you have not done this, please promote the students of IV semester to Vth semester by following the procedure given in the previous video
• All the courses of the V semester are available. If they are not available, you have to assign appropriate BOS to the current session (Use Dashboards>Curriculum>BOS-session to do this)

GROUPING STUDENTS OF A BATCH INTO COURSEWISE SECTIONS

The grouping of students of an admission batch (Eg. BTCS1_2021) into sections can vary from course to course. For example, the students of one course can be different from the students of another course, especially for Elective course. So, sections are defined course wise. At the same time, provision is made to assign the same section definition for multiple courses also.

 

In a huge batch of students, the roll numbers of students in each batch of the course(s) is required as a Comma Seperated List . Screenshot of the excel file for import is shown below. This excel file shown below is used to import the student roll list of section-A of batch BTCS1_2021. Note that this section definition is applicable only to the courses mentioned in the Column F.

The following video shows the process of importing this excel file into the database through SECTION DASHBOARD under Students>General>Section Dashboard. 

NOTE: If the student roll numbers are not available in the database, there will be an import error.

 

ASSIGNING CLASS ROLL NUMBERS TO STUDENTS OF A CLASS

 For the purpose of attendance and other purposes, the class roll nos are assigned to students of a section/ class. This is done in three steps:

1. Download the student list with class roll nos (existing or blank) in excel format
2. Update the Class ROll No field  in excel
3. Uploaded the updated excel sheet into the database 

Precaution:

1. NEVER CHANGE THE ROLL NUMBER IN THE LIST VIEW. IT WILL GIVE ONE ROLL NO TO ALL SELECTED STUDENTS 
2. Tick on the option 💭I want to update the field

The video below demonstrated this process

 

GROUPING STUDENTS OF A SECTION INTO SUB-GROUPS

Grouping students of a class (semester) is required for following reasons

• Batches for conducting tutorial classes of a Theory course 
• Batches for conducting experiments of a Lab course
• Large number of students in a class requires dividing the students into sections

This grouping may differ from course to course. The following video shows how to create student batches or sections for each course or for multiple courses

Collaborations

Achievments (of Department and students)

Co-curricular Aspects

Curriculum

  This post covers the following aspects of OPENEDUCAT/ FLECTRA  ERP database. 

• Programmes
• BoS Details
• BoS courses
• BoS session
• Courses offered

These aspects require the credentials of Head of the Department (HoD)

The above aspects follow the general flow of importing curriculum into ERP . So, these are steps, and should be followed in the same sequence.  

1. Programmes: Creation of a programme, details of the PEOs, POs, PSOs, etc of the programme
2. BoS details: Creation of a BoS, its coordinators, uploading documents of agenda, MoM, etc
3. BoS courses:  Scheme and syllabus of all courses of the BoS
4. BoS session: Specifying which BOS will be applicable to which semester of the (Current)AY 
5. Courses offered: Verifying the courses offered in the (current) Academic Year

Creation of a programme

This is required to be created if any programme of your department is not already there in the ERP. 

 

Editing the details of the programme

Creation of a BoS

Uploading Document of BoS:

Entering the details of the scheme:

Entering the syllabus and  other details of each course:

Specifying which BoS is applicable to which session & Semester:

The following video describes this process of assigning a BOS to a semester of AY

 

Verifying the courses offered:

Department Details

 This post covers the following aspects of OPENEDUCAT/ FLECTRA  ERP database. 

Department details:

The following details can be entered

•  Name of the department

• Vision statement

• Mission statements 

 Common Courses

Through this feature, the HoD can enter the details of courses which are offered irrespective of the program. Eg. Value Added Courses (VAC), General Electives (GNE), Special certification programs, skill Enhancement Courses (SEC), Ability Enhancement Courses (AEC) 

Biometric Attendance of Departmental faculty

Through this feature, the HoD can monitor the biometric attendance of faculty of the department. 

Student Promotion

Through this feature, the HoD can promote selected students of a batch and semester to next semester. This can also be done through the student module as shown in the post under Student Module

Assign Class Coordinators

Through this feature, the HoD can assign a class coordinator to selected students of a batch and semester. 

 

Assign Mentors

Through this feature, the HoD can assign faculty mentor to selected students of a batch and semester. 

Department Newsletters

Through this feature, the HoD can upload the departmental newsletters as and when they are published